Instructions for Selecting Department of State Codes

To UMN Departments inviting J-1 Scholars, Professors, and Short-term Scholars:

Use this web site to look up codes (Home Country Position Codes and Subject Codes) that are required in the application to invite a new J-1 scholars, professors, and short-term scholars (Department Request for a DS-2019 for a Newly Arriving Scholar).

• Home Country Position Codes
  
• Subject Codes

Instructions for Home Country Position Codes

1. Click on the link for Home Country Position Codes (in left column)
   
2. Click on the link for the appropriate Home Country Position Category
   
3. The position codes for that category will be displayed
   
4. Choose the appropriate Home Country Position
   
5. Write both the word description and the number code on the J-1 Scholar application

   Example
   Word Description: Head of Government
   Number Code: 111

6. Tips
   • Choose the position code that best describes the position that the Exchange Visitor currently holds in his or her home country
     
   • If the Exchange Visitor is a student, look at the 200 Category – Academic Community.
     
   • If the Exchange Visitor does not currently have a position and is not a student in his or her home country, choose the most recent position held.
     
   • If the Exchange Visitor has not yet held a position and is not currently a student, indicate the position for which the Exchange Visitor has trained.

Instructions for Subject Codes

1. Click on the link for Subject Codes (in left column.)
   
2. The general categories of subject codes will be displayed.
   
3. Choose the appropriate category and click on that link. Make note of the category once you have chosen it. It must be to included on the application.
   
4. The subject codes for that category will be displayed.
   
5. Choose the appropriate Subject Code.
   
6. On the application indicate the general category, the word description of the subject code, and the number code of the subject code.
   Example
   Category: Agriculture, Agriculture Operations, and Related Science
   Word Description: Agribusiness/Agricultural Business Operations
   Number Code: 01.0102
   
7. Tips:
   • Look through all of the categories before you choose one. More than one category may apply to your department/field.
     
   • Look through all of the codes for a particular category before you choose one. More than one code may be related. If this is the case, choose the code that fits best with the scholar’s activity in your department.
   • For Medical Doctors, i f you cannot find a specific code that fits the J-1’s activity,
     please use:
     Category: Health Professions and Related Clinical Skills
     Word Description: Medicine (MD)
     Number Code: 51.1201

     Please do not use the codes in the “Residency” category. They are not meant J-1 Professors and Research Scholars (according to the U.S. Department of State).

Friday, 27-May-2005 10:06:49 CDT