Payroll Documents
I-9 Form
The Form I-9 is a Department of Homeland Security (DHS) form for Employment Eligibility Verification. All individuals employed in the United States must complete a Form I-9 either on paper or online. The I-9 verifies the individual’s employment eligibility to work in the United States and salary cannot be paid until the I-9 has been satisfied.
The University of Minnesota uses the online version of the Form I-9 and e-Verify to satisfy the regulations. The employee will complete Section 1 of the I-9 online upon receiving instructions from their hiring Department Human Resources/I-9 Administrator. International students and scholars on University of Minnesota payroll, must complete Section 2 of their I-9 at Payroll in Suite 545 West Bank Office Building, 1300 S. 2nd Street, Minneapolis, MN 55454.
INSTRUCTIONS:
- If you do not have a Social Security number, you must first apply for a number at the Social Security Administration. See more information on how and where to apply.
- You need to call the Office of Human Resources Call Center at 612-625-2016 to set an appointment to complete the I–9.
- For new employees, the appointment should be made within three days of the job start date.
- For continuing employees, the appointment should be made within three days of their new visa document start date.
- You can expect the appointment to last 10-15 minutes.
- You should bring the following documents to the appointment:
- Passport
- Form I-94
- Form I-20 or Form DS-2019 or H-1B Notice of Approval
- Social Security Number (or, if you have just applied for a SSN, a receipt or a letter issued by the Social Security Administration and confirming you are in the process of applying)
- EAD (Employment Authorization Document) if you are on F-1 Optional Practical Training or on J-2 status with work authorization
F-1 and J-1 Visa Status Holders: The University of Minnesota is an e-Verify employer, which requires your record to be active in SEVIS.If you are a new student, you must be registered to activate your SEVIS record.
F-1 and J-1 Transfer Students: If you are transferring to the University of Minnesota from another institution in the U.S., you will not be able to have an I-9 processed until you receive your University of Minnesota I-20 or Form DS-2019, have completed Document Check at ISSS and are in possession of (or have applied for) a Social Security Number.
For more information, please see the University Payroll Administration website at: www.1.umn.edu/ohr/payroll/i9regs/index.html.
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