The following information is taken from a document created by Human Resources called, “The Student Exchange & Visa Information System.”
University privileges such as e-mail/Internet accounts, Ucard Privileges, building access, and library services are automatically provided, free of charge, to officially appointed faculty and staff of the University. There are two ways for scholars that do not have an appointment to be granted the same privileges.
1) The Department assigns the scholar an “Unpaid Appointment” (in the “Job Data” page of the University database system). Generally, when departments chose this option, they will classify the scholar as a “Senior Fellow” (position classification #9751). With this option, just as officially appointed faculty and staff, the scholar will receive complete access to all privileges and services. The “Unpaid Appointment” option isavailable at no cost to the department.
2) The Department does not assign the scholar an appointment; instead, it “sponsors” services for the J-1 Visitors (the Department can do so as long as that individual provides a service/function that directly impacts University students, faculty or staff). With this option access might be limited to selected services. The sponsored services are available at cost to the departments. These costs are listed below:
- Email/Internet Accounts (x.500)
URL: www.umn.edu/dirtools/sponsor
Cost: $100 – annual fee for each sponsored account or, $4 set up fee plus $8 monthly
- U Card
www.umn.edu/ucard/umtc for index of services
URL: www.umn.edu/dirtools/sponsor
Cost: $12.00 – one time fee; $15 replacement fee
- Building Access
There are two ways of acquiring building access: the key swipe or building/department keys. Both circumstances require a PS ID. Departments should determine the appropriate level of access before making a key request.
Key Swipe – used for those buildings/departments that require a key card. The department should contact “Card Access Support” in Facilities Management www.facm.umn.edu to request this type of access. Normally, access codes are attached to a person’s Ucard.
Cost: None
Keys – each building has a “key controller” who will approve and issue keys. Departments should contact their building’s “key controller” to make such a request. Contact Facilities Management for names of key controllers.
Cost: cost of making the keys
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Library Access
URL: www.lib.umn.edu
Cost: With letter from department, free on-site service is available (checkout books, recalls, access to some databases.) Online access is limited.
- Metro Pass
URL: www.1.umn.edu/pts/busing.htm
Staff
Eligibility: working at least 20 hrs/wk, has a Ucard and is set up for the payroll deduction.
Student U-Pass
Eligibility: Registered for at least 1 credit, has paid the $10 transportation fee, and has a Ucard. 95xx job titles are eligible only if they work more than 30 hrs/week.
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